Archiving is storing your email on your local hard drive. This enables you to keep your mailbox capacity within limits as well as organized.

There are two different types of archiving:

Manual Archiving: you do archiving manually for each specific folder.

Auto Archiving: Outlook automatically archives specific folders based on the time interval specified.

This article will instruct you on how to do manual archiving using Microsoft outlook 2010 Details:

1) Click the File tab, then click ‘Cleanup Tools’

 

2) Click Archive

 

3) Click the Archive this folder and all subfolders option, and then click the folder that you want to archive. Any subfolder of the folder you select is included in this manual archive

 

4) Under Archive items older than, enter a date

5) If you do not want to use the default file or location, under Archive file, click Browse to specify a new file or location. Browse to find the file that you want, or enter the file name, then click OK. The destination file location appears in the Archive file box.

7) Select the Include items with ‘Do not Auto Archive’ checked check box to include any items that might be individually marked to be excluded from automatic archiving. This option does not remove that exclusion from these items, but instead ignores the Do not Auto Archive check box for this archive only.  Should you want to archive archive manually only, follow the Turn off Auto Archive instructions below.

 

How to turn off Auto Archive:

If you want to archive manually only, you must turn off Auto Archive. Do the following:

1) Click the File tab, then click Options

 

3) On the Advanced tab, under Auto Archive, click Auto Archive Settings.

 

4) Clear the Run Auto Archive every n day’s check box, then click ok.  Auto Archive is now disabled, you will need to manually archive to backup any of your e-mail after performing this step.